Episode 36: Part 1 - Procrastination: Time and tide waits for no one

Letters to my kids: A suicide survivor's lessons and advice for life

Episode 36: Part 1 - Procrastination: Time and tide waits for no one

Music: “Just A Blip” by Andy G. Cohen From the Free Music Archive Released under a Creative Commons Attribution International License

http://time.com/5322514/stop-procrastinating-tips/

- From time to time, everybody leaves a task lingering on their to-do list for a few hours — or days, or weeks — too long. Procrastination is a normal, near-universal phenomenon — which makes it all the more important to understand why it strikes and what to do about it. “Procrastination is not just avoiding or delaying a task,” says David Ballard, head of the American Psychological Association’s Center for Organizational Excellence. “It also has to include an aspect that’s counterproductive, irrational or unnecessary.”

- Those triggers typically fall into one of four camps: expectancy, value, time or impulsivity, says Alexander Rozental, a procrastination researcher and a clinical psychologist at the Karolinska Institutet in Sweden. In other words, “People procrastinate because of a lack of value [associated with the task]; because they expect that they’re not going to achieve the value they’re trying to achieve; because the value is too far from you in terms of time; or because you’re very impulsive as a person,” Rozental says. Strategies for overcoming procrastination will vary depending on why it happens in the first place.

"It is easier to resist at the beginning than at the end."- Leonardo da Vinci

- If timing is the issue: Many people are inherently more productive at certain times of day. Ballard recommends working around these natural productivity ebbs and flows when you schedule your days. “If you know you work better in the mornings on certain kinds of tasks, schedule it for then,” he says. “Don’t try to do it at a time when you’re tired and it’s harder for you to do.”

- If you get overwhelmed by big tasks: Many people procrastinate because they’re anxious about the outcome of a project, don’t think they can complete it well or fear failure, Rozental says. If that’s the case, it may help to break it into smaller sub-tasks.

- “If you don’t believe in yourself enough to actually conduct a particular task, you can try to do it in smaller and more manageable parts to increase your self-efficacy,” Rozental recommends.

- If you struggle with delayed gratification: Some people have a hard time thinking of a project as important or rewarding unless they’re squeezing it in just before a deadline. In this case, too, breaking a long-term assignment into multiple smaller ones may help, Ballard says. “Find ways to reward yourself along the way,” he recommends. You can even schedule your most frequent diversions — think checking social media or completing non-urgent chores and errands — for the gaps between these smaller chunks to get a quick hit of an enjoyable activity, Ballard adds. “You get those activities done, you get a break and you can shift your mindset for a few minutes,” he says.

"You can’t just turn on creativity like a faucet. You have to be in the right mood. What mood is that? Last-minute panic."- Bill Watterson

- If you’re easily distracted: First, Ballard recommends optimizing your environment. “Put your cell phone away, turn off notifications on your computer and don’t have 10 tabs open at the same time,” he says.

- If you’re struggling with something larger: Sometimes, what looks like procrastination may actually be a symptom of something more serious, such as depression, anxiety or attention problems, Ballard says. If your behavior is causing you distress or significantly affecting your performance at work, school or home, don’t be afraid to consult a professional. “Get some additional support and help from a professional who can help you manage those so it’s not getting in the way of your job performance or functioning,” he says.

"Procrastination is the bad habit of putting of until the day after tomorrow what should have been done the day before yesterday." - Napoleon Hill

- If you’re simply hitting a wall: Even the most efficient workers have days when it’s harder to finish tasks. With any luck, these lulls will strike when you don’t have a deadline looming and you can “cut your losses and take a break” to focus on taking care of yourself with sleep, exercise, proper nutrition and enjoyable, non-work-related activities, Ballard says.

"My advice is to never do tomorrow what you can do today. Procrastination is the thief of time."- Charles Dickens