#44: Maximize Efficiency & Schedule Safety & PSM Like A Pro

Safe, Efficient, Profitable: A Worker Safety Podcast

Introduction and Background:
Jen introduces herself as the host.
The episode revolves around organizing the year for safety managers, especially those handling Environmental Health and Safety (EHS) responsibilities, security, and Process Safety Management (PSM).
Challenges Faced by Safety Managers:
Safety managers deal with a multitude of tasks such as PMs (preventive maintenance), audits, inspections, and monthly safety topics.
Responsibilities include handling emergency equipment, fire safety, audits at varying intervals (three and five years), and more.
Organizing the Year:
Jen emphasizes the importance of creating a physical calendar, not just a digital one, to visually plan and track tasks.
Advises using tools like Excel to create a detailed monthly calendar outlining regulatory requirements, such as three or five-year tasks, monthly safety topics, quarterly safety inspections, permit renewals, and more.
Task Prioritization and Scheduling:
Recommends creating a list of tasks, determining expiration dates, and scheduling completed-by dates.
Stresses the need to understand the intent of timelines, whether they are monthly, 30-day, two-week, or six-month intervals.
Labor Management:
Acknowledges the potential challenge of having limited labor resources.
Encourages evaluating tasks and considering outsourcing or seeking third-party expertise for specialized procedures and programs.
Budget Considerations:
Discusses the option of hiring a third party and acknowledges budget constraints.
Promotes the use of online resources, mentioning "allensafetycoaching.com" for affordable training and coaching.
Liability and Risk Assessment:
Advises evaluating tasks that involve significant liability and risk.
Suggests outsourcing tasks that are beyond one's expertise, emphasizing the importance of subject matter expertise in critical safety areas.
Outsourcing Inspections:
Urges safety managers to promptly schedule outsourced inspections and audits.
Emphasizes the importance of selecting convenient times to avoid scheduling conflicts during peak seasons or staff shortages.
Choosing Third-Party Services:
Recommends reaching out to potential service providers promptly to secure preferred scheduling.
Advises thoroughly comparing service bids, understanding the scope of services, and clarifying terms such as expenses, turnaround time, and language options.
Conclusion and Next Episode Teaser:
Keywords:
Safety manager,
EHS,
security,
PSM,
organizational strategies.
Challenges Faced by Safety Managers
PMs,
preventive maintenance,
audits,
inspections,
monthly safety topics,
EHS responsibilities.
Organizing the Year
Physical calendar,
Excel,
regulatory requirements,
three-year tasks,
five-year tasks,
quarterly safety inspections.
Task Prioritization and Scheduling
Labor Management
Limited labor resources,
outsourcing,
third-party expertise,
subject matter expertise.
Budget Considerations
Hiring third party,
online resources,
budget constraints,
allensafetycoaching.com,
affordable training.
Liability and Risk Assessment
Significant liability,
risk assessment,
subject matter expertise, critical safety areas.
Outsourcing Inspections
Scheduling
outsourced inspections,
preferred scheduling,
peak seasons,
staff shortages.
Choosing Third-Party Services
Service bids,
scope of services,
expenses,
turnaround time,
language options.
Listener engagement,
social media platforms,
travel tips,
safety managers,
frequent travel

Kapitler

1. Organizing Your Year (00:00:00)

2. Sourcing Third-Party Services and Comparing Bids (00:09:57)